Staff Log/Timesheets

💻HR/Payroll > Payroll > Staff Log/Timesheets

Each day your staff will sign into the Centre and then sign into their appropriate task (room, admin etc.) Each time this happens, a record is stored in Staff logs.

Under the Staff Logs tab select any combination of filters:

• Select Centre (defaults to all services) 
• Filter via Tag (Centre Tags in HQ)
• Select date range (defaults to the current date)
• Select Staff (or view all by default)
• Select Log Type (or view all by default)
• Filter (defaults to contain notes and altered logs)

You can manually edit the time (pencil button) or 'x' button to delete them.

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Filter Centre(s)

Services will have the option to select specific centres within your group. The default will be all centres after selecting a date range.

Filter by Tag(s)

The timesheets can be grouped by Centre Tags. Tags can be set up under Service > Manage Centres and assigned to specific centres. Multiple tags can be selected in this field.

The timesheet can be generated for all staff (blank/default), by a single staff or multiple staff members.

• Click on each field to select names from the dropdown or start typing to refine the list

Filter Date Range

To get the timesheets, you must first select the dates that you want to view. If you're exporting your timesheets to payroll, you must ensure these dates match your pay period.

• Click the first day, then the last day (that you want to include in the timesheets)
• Click Get Timesheets

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Reverting to roster times

• To the left of each Actual Check-In/Out time, there is a blue arrows icon that you can click to revert it back to match the rostered time

Manually Changing/Editing times

• To the right of each Actual Check-In/Out time, there is a blue edit icon that you can click to manually change the time to something other than the rostered time

Checking actual log times (Staff Logs)

• On some occasions, an employee will have multiple check-in/out times throughout the day (e.g. working a split shift). In those cases, you may need to view/edit the times from the Staff Logs to make changes in between the first and last times of the day

Leave Hours

• In the event a staff member has gone home early, you can add leave hours (e.g. personal/carers leave) by pressing the + icon in the Leave Hrs column and following the leave request & approval process

These functions require a rostered shift:

Notes

• Click to add shift notes for future reference (these may be related to differences from normal work patterns or changes made to the particular shift)

Mark As Checked

• Click the box as a visual indicator that the shift has already been checked and confirmed

No Roster Times

• If there are no times in the rostered times column, the staff may have been called to work without a rostered shift
• You can still enter a shift into the roster even after the dates have passed

Did not Check-In - A red message in the Actual Hours column to prompt you to check if they actually worked that day

• Either press the '+' icons to add actual times or add Leave hours
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• Revert rostered times or check the logs to trim shifts back to the right hours

The summary calculates the hour totals for the date range and staff selected.

• Hours - the total hours that they have clocked
• Lunch - derived from the rostered lunch break (if you need to adjust this, you will need to do so from the roster)
• Leave - based on approved leave requests and leave added to the roster
• Total - Hours and Leave minus Lunch hours
• Avg Hours - Standard hours they work which is set in their staff profile
• Exported Time - the hours that will be exported to payroll

• Synch Timesheets to Payroll
• Export to Excel