Guide to Public Holidays
From Rosters to Payroll
Key Points
- Staff need to be rostered in a room to be paid. Floaters is not classified as a room.
- They should not check in or out for the public holiday
Rosters
If you want to indicate that the staff don't need to come into work, create a Public Holiday room and move the shifts to that room/location. Please don't convert the roster shifts to leave or delete them.
- Optional: You can create a Public Holiday room/location for the roster to indicate staff don't need to clock in or out for this shift or come in to work.
Timesheets
Staff don't need to sign in/out for their shift since they didn't actually come into work. The system will detect that the day was a public holiday and use their rostered hours instead!
Applying PH worktype to your OWNA Roster
Berfore you sync your timesheets to payroll, you will need to apply the work type 'Public Holiday Not Worked' to your roster.
In your Payroll Settings, you can go to the Work Types section and confirm that you have a work type called 'Public Holiday Not Worked'.
If not, you can add one using the following configuration:
- Name: Public Holiday Not Worked
- Enabled for: Full Time & Part Time
- Work maps to: Pay Category (Public Holiday not worked)
Applying PH worktype to your OWNA Roster
In your OWNA Admin portal, Staff> Roster and navigate to the week of the roster where the public holiday occurs.
Click here for the step by step guide on applying this work type
Edit the shift by clicking on th pencil button.
Uner the Shift Work Type. Please type in 'Public Holiday Not Worked' and select the correct worktype for employee.
Staff under the Children's Services Award can select the worktype Public Holiday Not Worked (Children's Services Award [MA000120.
Staff under Educational Services Teachers Award do not have this worktype, please select the worktype Public Holiday Not Worked.
